• Although health care costs are continually rising in today’s economy, the importance of offering health care and health benefits cannot be overstated. Employee health benefits have shifted from being a bonus to a fundamental requirement, no longer seen as a luxury but an essential part of a job. Therefore, employers who invest in comprehensive, high-quality health benefits for their employees often see higher productivity, loyalty, and morale, all of which contribute to a company’s long-term success.

    In recent years, a growing number of companies have begun offering a greater variety of health benefits to their employees. However, many still wonder what benefits they should offer and wonder how much health care offerings can really contribute to employee satisfaction, engagement, and productivity. Continue reading to discover how health benefits contribute to employee performance and what benefits are among the most popular.

    What Are Health Care Benefits?

    Health care benefits are medical services and items that are covered by an insurance plan. This can include doctors’ visits, access to certain medications, hospital care, and more. Employers offer insurance plans to their employees to help pay for these expenses and treatments. Employers provide insurance plans to help their employees manage these expenses and treatments. While the Affordable Care Act (ACA) has certain requirements about what employers should offer, the plan type and extent of coverage vary by employer.

    How Health Benefits Impact Productivity and Performance

    Access to quality health benefits has a significant impact on employee performance in several ways. Companies that offer health benefits report that their employees are over one and a half times more productive and more likely to remain loyal to the organization. Higher productivity can manifest differently in various industries; for manufacturers, it may mean increased output, for entrepreneurs, it can translate to higher sales, and for construction workers, it might involve taking on more bids and jobs.

    When employees have access to preventive care, can manage chronic conditions, and seek timely medical attention, they are less likely to miss work due to illness or injury. Benefits such as telemedicine, disability coverage, and wellness programs empower employees to address health concerns early, which reduces absenteeism and minimizes downtime. Furthermore, employees who feel physically and mentally supported can concentrate better on their work. Reduced stress related to medical costs or access to care enables employees to be more consistent and focused, ultimately leading to improved performance across teams.

    Employee Engagement and Success

    Robust health benefits play a significant role in employee morale. When workers feel that their employer genuinely cares about their health, it fosters increased trust and loyalty. Benefits packages that extend beyond basic medical coverage, such as dental, vision, and mental health support, signal that the organization values employees as individuals, not just as workers.

    This sense of support strengthens engagement and creates a positive workplace culture. Employees who are satisfied with their benefits are more likely to advocate for their employer, collaborate effectively, and stay motivated. Over time, this results in lower turnover.

    Popular Health Benefits Employees Want

    Recently, employees have been flocking to companies that promote flexibility and employee health. The workforce wants a job that offers schedule flexibility, comprehensive health coverage, and future career growth opportunities. For employers, this can look like offering:

    Dental and Vision Coverage

    Dental and vision benefits help employees maintain overall wellness while addressing everyday care needs. Offering vision and dental benefits can reduce health care costs through preventative care and provide your employees with access to medical professionals. These benefits are common among health care plans because of the diverse benefits they provide and the wide range of employees who utilize and need this type of care.

    Access to an HSA or FSA

    Offering a Health Savings Account (HSA) or a Flexible Spending Account (FSA) is beneficial to the employer and employee. The employee receives access to medical services and products at a lower cost through their employer’s plan. Both accounts offer tax-free contributions and withdrawals for qualified costs, but each have their own advantages depending on the individual’s needs. The employer enjoys lower payroll taxes and showcases their dedication to employee well-being.

    Telemedicine Services

    Telemedicine provides employees with convenient access to health care professionals, reducing the time and cost associated with traditional office visits. This gives the employer and employee time back by missing out on the travel and wait time associated with visits. Telemedicine can also reduce appointment stress for employees, as they don’t have to worry about timing, traffic, or any surprises as they head to their appointment, improving their focus and productivity. This flexibility supports faster care, fewer missed work hours, and improved work-life balance.

    Retirement Plans

    A great way to recruit and retain employees is through offering a retirement plan. This allows employees to invest in themselves and focus on their financial future, allowing them to be more focused and productive at work. Employers can choose a plan that works best for them and can decide how large of a contribution they want to make to their employees’ plan. This allows for greater flexibility for the employer and better financial security for the employee.

    Health Care Plans and GMS

    Robust health benefits are a powerful investment in employees and the long-term success of your company. By supporting physical, mental, and financial well-being, employers can boost productivity, strengthen morale, and improve employee loyalty. While offering health benefits to your employees is an attractive option, it’s a complex and confusing process.

    That’s where a third-party administrator like Group Management Services (GMS) can help. With our benefits administration services, we help business owners with their health care plans, supplemental insurance offerings, and retirement plans. We also offer ACA support, consolidated billing, and in-house claims processing. With GMS, we work to simplify benefits administration as much as possible, holding your hand every step of the way. Our offerings are cost-effective and can contribute to your bottom line and your long-term growth.

    Discover more about our benefits administration services here!

  • Every company needs a strong human resources (HR) department to operate effectively. Managing HR responsibilities can quickly become overwhelming, involving audits, compliance tasks, resolving workplace issues, recruiting, and much more. Proper HR management is the key to a successful business, but it can also be complicated and overwhelming.

    Handling HR tasks can be exhausting, especially for managers and business owners with little to no expertise or experience in the subject. The risk of improperly handling HR responsibilities can be stressful, lead to potential fines, and disgruntled employees. This risk is one of the reasons that small to midsize businesses outsource their HR tasks to third-party companies.

    What is HR Outsourcing

    Human resources outsourcing involves delegating some or all HR functions, such as payroll administration, benefits management, recruitment, compliance, and employee relations, to a third-party. Outsourcing enables organizations to streamline operations, reduce administrative workloads, and access specialized expertise without breaking the bank.

    HR outsourcing can take various forms. For example, a business might choose to outsource specific tasks, like background checks or benefits administration, or partner with a full-service provider that manages all HR processes from start to finish. As a result, your team can lighten their workload and prioritize strategic initiatives such as talent development and business growth.

    Signs It’s Time to Outsource HR

    Payroll mistakes

    Payroll is a complicated back-office task that takes time away from focusing on other business objectives and has a greater risk of user error. Many businesses lack the necessary software or processes to automate their payroll, forcing them to manually calculate gross pay, deductions, garnishments, and overtime for each paycheck. And for companies with multiple employees, this can quickly snowball into an array of spreadsheets, leading to a greater risk of miscalculation and incorrect filings.

    If you frequently misfile paychecks or miss deadlines, it may be time to consider outsourcing your HR responsibilities to a third-party administrator. These companies have access to teams of experts who can properly calculate paychecks, ensure proper filing, and streamline the process by implementing automated payroll software.

    More workplace accidents

    Operating an unsafe workplace can have numerous consequences in the short and long-term. Working in a hazardous environment leads to a greater risk of accidents occurring. Accidents like slips, trips, falls, improper equipment use, sprains, and more are preventable with the right safety process and procedures in place. If you find yourself falling behind in inspections, failing audits, and swimming in workers’ compensation claims, it may be time to consider utilizing an outside resource like a professional employer organization (PEO).

    PEOs like Group Management Services (GMS) can help educate your employees on proper safety procedures, help your business develop processes to ensure consistency and safety around the workplace, and conduct safety audits to help you identify potential hazards. Creating a safe work environment greatly improves productivity, employee trust, and your company’s reputation. Investing in safety improves your business efficiency, workplace culture, and saves you time and money, improving your company and its efficiencies in the long run.

    Higher employee turnover

    Managing, recruiting, and retaining employees is an important HR responsibility. Ensuring that employees are happy, feel cared for, and are compensated well often leads to higher retention rates. The happier employees are, the more likely they are to stay at your company. Workplace culture and everyday processes matter a great deal to your retention rates. The better your retention rate, the less you have to spend on recruitment and hiring costs.

    If your employee engagement and retention rates are tanking, it could be a sign that you can’t handle it all alone. Implementing retention strategies, interviewing potential employees, and recruiting them is a lot for one person to handle. By outsourcing these tasks, you can save time and money, allowing you to focus more of your focus and funds on business growth.

    PEOs like GMS utilize their recruitment teams to conduct phone interviews, post job listings on top job boards, and review resumes. You still hold the power to hire or fire whoever you want, but the third-party does most of the legwork.

    A Valuable Partnership

    HR responsibilities are crucial for the success and efficiency of any company, but they can become increasingly complex as a business grows. When administrative tasks start consuming valuable time, increasing the risk of errors and workplace challenges, partnering with a PEO can provide a strategic advantage.

    Outsourcing HR functions can provide the expertise and structure necessary to ensure smooth operations. An HR partnership can help organizations reduce risks, improve employee satisfaction, and enable internal teams to focus on long-term strategy and business growth. By identifying potential issues early and utilizing the support of experienced professionals, businesses can enhance their HR practices, protect their workforce, and position themselves for sustainable success.

    GMS can assist your company in building a strong safety program, implementing employee retention strategies, and consulting on operational changes. GMS serves as a partner for your business, guiding your decisions and providing expertise across your HR and back-office responsibilities. If you would like to learn more, click here!

  • Colorado is the first state to offer employees paid leave to care for a hospitalized infant in the neonatal intensive care unit (NICU). This law went into effect on January 1 of this year and allows eligible employees to take paid leave to support a newborn or an infant receiving intensive care. This new benefit, Neonatal Care Leave, was created through Senate Bill 25-144 and expands the state’s existing Family and Medical Leave Insurance (FAMLI) program. While this legislation is groundbreaking for parents and qualifying employees, it comes with various implications that business owners need to understand.

    Family and Medical Leave Insurance

    FAMLI is a government program that ensures Colorado workers have access to paid leave to care for themselves or their family during certain life events. Paid leave through FAMLI has been available since January 1st of 2024. Eligible Colorado employees can take up to 12 weeks of paid leave per year in order to:

    1. Care for themselves or a family member experiencing a serious health condition.
    2. Make arrangements for a family member’s military deployment.
    3. Address the safety needs and impact of domestic violence or sexual assault.
    4. To bond or care for a new child, including fostered or adopted children.

    FAMLI Vs. FMLA

    FAMLI and the Family and Medical Leave Act (FMLA) are similar pieces of legislation that focus on job-protected sick leave. While they are similar, there are notable differences that Colorado business owners need to be aware of. For example, FMLA is unpaid, job-protected leave, while FAMLI is paid, job-protected leave. Employees are eligible for FAMLI from the first day of employment if they meet the wage requirement, while FMLA only allows employees who work a certain number of hours before providing leave. Finally, FMLA is a federal law, meaning it applies to the entire country, while FAMLI applies to Colorado employees only.

    Neonatal Care Leave Overview

    Neonatal Care Leave is a new and additional type of paid leave under the FAMLI leave law. This leave allows eligible employees to take up to 12 weeks of paid time off while their newborn is receiving inpatient treatment in a NICU or a higher level of neonatal care. This leave only lasts the duration of the child’s NICU stay. Neonatal Care Leave is available to a broad range of caregivers, including biological, adoptive, step, and foster parents.

    Eligibility extends to parents whose infants were born before January 1, 2026, as long as the child remains hospitalized in a NICU on or after the law’s effective date.

    How Neonatal Care Leave Fits Within FAMLI

    Neonatal Care Leave isn’t the only type of leave parents can utilize for paid leave. Under FAMLI, eligible employees can qualify for:

    1. 12 weeks of Neonatal Care Leave (while the infant is hospitalized)
    2. 12 weeks of bonding leave after the child is discharged
    3. Up to four additional weeks if the birthing parent experiences pregnancy or childbirth complications

    As a result, some employees may be eligible for up to 24–28 weeks of paid FAMLI leave in connection with the birth of a child requiring NICU care.

    What Employers Should Do Now

    Employers in Colorado, or those with employees in Colorado, should take proactive steps to ensure compliance with the Neonatal Care Leave policy. These steps could include updating employee handbooks and company leave policies to reflect these regulatory changes. Employers could also provide training and education for employees, so they understand their rights, the policy details, and eligibility requirements. Colorado employers should also consider working with a third-party partner to assist and consult on Neonatal Care Leave compliance efforts.

    A First-in-the-Nation Policy With Broader Implications

    For families facing the stress of a NICU stay, the new law provides meaningful financial stability and time to focus on their child’s health during a critical period. Colorado’s Neonatal Care Leave underscores the state’s commitment to supporting working families during some of their most challenging moments.

    Group Management Services (GMS) can help Colorado business owners navigate Neonatal Care Leave and FAMLI obligations by providing expert guidance, HR support, and compliance assistance. GMS acts as a partner in compliance, HR, employee management, and business efficiency by consulting on regulatory changes, updating employee handbooks, and hosting training sessions on new laws. Employers should take action now and review existing leave policies, educate their teams, and partner with a trusted HR expert like GMS to ensure they are fully compliant and prepared for this expanded leave benefit. Take your first step towards compliance with GMS. Contact us today!

  • Numerous government organizations are dedicated to ensuring workplace safety, maintaining proper labor standards, and overseeing business operations. Among these, the Department of Labor plays a crucial role for all businesses by prioritizing and developing laws on proper labor procedures, workplace safety, employee health benefits, workers’ compensation policies, and more. Understanding how this organization operates and the importance of complying with its laws is essential to successfully managing a growing and compliant business.

    What is the Department of Labor?

    The Department of Labor (DOL) is a federal agency that focuses on employees by writing and enforcing policies to improve and protect employee rights and worker safety. All DOL policies are developed to improve working and employment conditions for employees and are administered by an elected leadership team on a yearly budget.

    Importance of the DOL

    The DOL is responsible for enforcing over 180 federal laws that are crucial to the safety and health of millions of workers. Its authority includes regulations related to labor unions, workers’ compensation, wage garnishment, and veterans’ rights. The DOL’s expertise spans the entire country and a wide range of industries, making it an essential component of the American business landscape.

    Among the most significant laws that the DOL is tasked with creating and enforcing are the Fair Labor Standards Act (FLSA), the Occupational Safety and Health Act (OSH Act), and the Federal Employees’ Compensation Act (FECA). Without organizations like the DOL, workers would lack the rights and opportunities they enjoy today, and there would be no programs such as the Occupational Safety and Health Administration (OSHA) to protect them.

    Ways to Ensure DOL Compliance

    Laws are continually changing, so business owners must stay informed about any law updates or new laws. Since the DOL oversees various industries and pieces of risk management and human resources (HR) functions, it can be challenging for business owners to effectively implement changes and educate their employees about new policies.

    Stay up to date on current law changes and regulations

    Depending on the industry you work in, regulatory law changes can be constant or a rarity. Regardless of frequency, staying informed about updates that could affect your business, industry, or employees is essential. To keep up, consider subscribing to official government email alerts or following reliable sources online. Regular reminders about potential changes will help you stay informed, adapt quickly, and implement new policies as needed. Staying current on labor news also reduces the risk of costly penalties from noncompliance or safety issues.

    Prioritize documentation and employee information

    To reduce the risk of non-compliance and accompanying penalties, proper documentation should be a priority. Business owners should take great care in protecting employee information, including social security numbers, direct deposit account numbers, birthdates, and more.

    Employers should also document past workplace injuries, disciplinary actions, or behavioral warnings; to keep a record of past discrepancies and to have them on record, just in case another incident occurs. Proper documentation also makes it easier to pull out relevant information for authorities in case of a surprise audit by OSHA or another federal agency.

    Educate employees on policies and procedures

    Proper education is a great way to lower the risk of accidents, injuries, and noncompliance. Schedule monthly or quarterly educational sessions to keep employees up to date on any regulatory changes that impact their employment or benefits. Employers should also hold company-wide meetings to explain any changes to company policies or procedures. This ensures that your workforce understands current procedures and can follow them.

    Work with experts

    Compliance isn’t an easy responsibility for business owners to tackle, but it’s imperative to the long-term success of your company and employee retention. Some weeks, there are dozens of new bills that are signed into law, which isn’t easy for a business owner to keep track of on their own. That’s why working with compliance experts or HR partners can help reduce employee risk and non-compliance fees. A third-party company like Group Management Services (GMS) can assist your employees with benefits administration, answer workers’ compensation questions, and consult on HR tasks such as employee handbook development, performance review assistance, new labor policies, and beyond.

    A Compliance Partner

    Ensuring company-wide compliance isn’t something that business owners can do on their own. Regulatory compliance is an intricate web that can get confusing quickly. Luckily, professional employer organizations (PEOs) like GMS can offer businesses a helping hand.

    GMS’ team of HR experts assist you in navigating local and state laws, as well as compliance requirements. They can help you prepare essential documentation, create a communication plan to inform everyone about changes in the law, and provide guidance on best practices to ensure compliance and safety. GMS’ safety team can also conduct safety audits, develop safety plans, and conduct risk management training for your employees. Compliance with important regulatory organizations like DOL or OSHA is extremely important when it comes to running a business. Stay one step ahead of noncompliance fines with the help of GMS. Learn how GMS can help your company stay compliant here.

  • As the new year approaches and labor market fluctuations continue, it’s more important than ever for business owners to focus on improving employee retention and implementing wellness initiatives. Employee retention rates and wellness policies often go hand in hand; prioritizing employee wellness can lead to better retention and increased loyalty.

    Essentially, the more you prioritize your employees and their happiness, the more likely they are to engage at work and remain with the company long-term. A great way to prioritize employee wellness and retention is by investing in benefits and offering health care plans. Continue reading to discover more about what benefits business owners should provide and how they can benefit your employees and company.

    The Advantages of Offering Employee Benefits

    Recruitment

    One of the greatest advantages of offering your employees robust benefits is that it makes your company more attractive to potential employees. People want to work for a company that genuinely cares about them and provides them with access to resources that can improve their lives. According to Aflac, 77% of organizations that offer supplemental insurance report that it helps with recruitment efforts. By offering employee benefit plans, business owners can attract top talent, helping them achieve business growth and success.

    Retention

    Given the uncertainty in the labor market and the economy, retaining top talent can be challenging. Retaining your current workforce not only improves operational efficiency but also reduces recruitment and hiring costs. Offering employee benefits plans is one of the most effective strategies for improving employee retention. When organizations provide comprehensive benefits, they show their employees that their long-term health, security, and well-being matter. This support fosters loyalty, making employees less likely to seek opportunities elsewhere. In a competitive job market, strong benefits packages can differentiate a company, turning satisfied employees into long-term team members and advocates for the organization.

    Trust and productivity

    Offering employee benefit plans can significantly boost productivity and trust within an organization. When employees feel secure about their health, finances, and overall well-being, they are less distracted by personal worries and more focused on their work. Benefits such as health insurance, retirement plans, and wellness programs demonstrate that the company values its workforce, fostering a deeper sense of loyalty and commitment. This trust develops greater engagement, reduces turnover, and creates a stronger workplace culture and long-term organizational success.

    Employee Benefits That Make a Difference

    Health Insurance

    Health insurance plans are the most critical benefit for employees. They provide peace of mind and ensure access to necessary medical care, reducing stress and improving overall well-being. For employers, healthier employees mean fewer sick days and higher productivity. Offering comprehensive health coverage demonstrates that you care about your team’s health and financial security. Employers should also consider offering access to supplemental benefits plans, including dental, vision, and disability insurance. This enables employers to tailor their health benefits to meet the specific needs of their employees.

    Retirement Plan

    Retirement plans, such as a 401(k) with employer matching, are another top priority for employees. These plans help employees plan for their future and build financial stability. Employers are able to match employee contributions, effectively adding to the employee’s nest egg. When employers contribute to retirement savings, it shows a long-term commitment to their workforce, which fosters loyalty and reduces turnover. Additionally, employer contributions are often tax-deductible, making this a smart financial move for businesses.

    Paid Time Off (PTO)

    Paid time off is essential for maintaining work-life balance. Employees need time to recharge, and when they do, they return more focused and productive. PTO also signals that your company values mental health and personal time, which is increasingly important in today’s workplace culture.

    Work From Home

    Flexibility is an increasingly important perk that employees look for in a role and with a company. Providing resources that give your employees the ability to exercise work-life balance highlights your company’s dedication to employee health and happiness. By developing policies for work-from-home days or flexible scheduling, you’re investing in your employees and their long-term employment.

    Mental Health Support

    Mental health is just as important as physical health. Providing access to counseling services, therapy sessions, or Employee Assistance Programs (EAPs) helps employees manage stress and maintain emotional well-being. This leads to higher morale, better focus, and reduced burnout.

    Streamlined Benefits

    Offering employee benefits is not just about compliance or perks—it’s about building a thriving, loyal workforce that drives your business forward. By investing in benefits, you invest in your people, and ultimately, in your company’s success. There are a myriad of benefits and health insurance plans to offer your employees, but enrollment and employee education can be overwhelming for business owners.

    Luckily, there are companies like Group Management Services (GMS) that can assist companies with benefits administration, health care plans, and supplemental benefits. As a professional employer organization (PEO), we help you offer cost-effective, high-quality benefits that can compete with those of larger companies, all while saving you time and money. By partnering with GMS, you receive streamlined, all-in-one employee benefits solutions. Learn more about our offerings here!

  • Payroll errors are costly, time-consuming, and damaging to your company’s reputation. From incorrect tax filings to miscalculated wages, even small mistakes can lead to compliance issues and financial penalties. Fortunately, there are a variety of solutions and steps business owners can take to minimize these risks and ensure a smooth and efficient payroll process.

    Common Payroll Mistakes

    On average, U.S. businesses pay $4.5 billion annually in Internal Revenue Service (IRS) payroll penalties. Payroll errors often lead to non-compliance with regulations, which quickly turn into an expensive penalty bill. While experts can make a variety of payroll errors, late filing, employee misclassification, and incorrect filings are among the most common.

    • Missed deadlines: Whether you’re late submitting your weekly payroll or missing a payroll tax deadline completely, these late filings can lead to costly fines and hurt your credibility as an employer.
    • Misclassification of Employees: Confusing contractors with employees can result in tax and compliance issues. It can also lead to employee distrust, which increases turnover and damages hiring efforts.
    • Incorrect Tax Withholding: Failing to stay updated on tax laws can lead to underpayment or overpayment, leading to unnecessary expenses and noncompliance risk.

    Ways to Prevent Payroll Errors

    While some payroll errors fall through the cracks, there are ways to significantly reduce the risk of mistakes. Continue reading to learn several ways to prevent errors and minimize the risk involved.

    Automate Where Possible

    Utilizing an automated payroll system is a great way to streamline processes and minimize calculation errors. With payroll software, you can automate overtime, tax, and deduction calculations, saving yourself time and reducing your stress. Payroll software can also improve employee security and flexibility by storing important information in a safe and secure portal. Employees can also access their paychecks, schedule paid time off (PTO), and more.

    Laws and regulations are changing every day, and it’s important to stay current on payroll and tax laws as they evolve. Missing a law change can lead to noncompliance, resulting in costly penalties and fines. To ensure compliance, regularly visit government tax or labor sites that post law updates or changes, and consult payroll or financial experts on how to implement any changes.

    Prioritize Documentation

    When it comes to payroll, it’s important to prioritize employee information. Storing their personal records, such as their social security numbers or bank account numbers, is vital for proper payment and security. By keeping these records safe and easily accessible, you can ensure proper and timely payment for your employees.

    Regularly Review Information and Processes

    Technology and employee information change all the time. Employees may move; they might get a raise or close a bank account; it’s important to be aware of any changes so that you can update your records and continue to provide correct and timely payment. If you utilize payroll automation software, it’s important to stay current on software updates or process changes. To avoid any technical difficulties or improper payment, make quarterly checklists focused on verifying employee information, making proper software updates, and reviewing direct deposit amounts.

    How Group Management Services (GMS) Can Help

    As a business owner, you didn’t start your company to be buried in direct deposit forms and payroll checks. You started your business to do what you love and find success while doing it. Companies like Group Management Services (GMS) allow you to focus on business growth while taking on the burden of running payroll, ensuring tax compliance, and calculating overtime deductions. GMS’ payroll software is a safe and secure portal that stores employee information and automates processes, so you don’t have to worry about any discrepancies.

    GMS’ team of financial experts can ensure your compliance, whether you operate in one state or multiple. If you have a tax question or are concerned about changing regulations, our team is here to provide guidance and expertise to help your business grow and thrive. To learn more about our payroll services, click here!

  • As the end of the year approaches, businesses are reviewing their balance sheets, reflecting on their growth, identifying problem areas, and developing a game plan for 2026. Among the tasks business owners should prioritize completing at the end of the year, performance reviews should be listed at the top. Employees are the lifeblood of a company; checking in with them and monitoring their progress with a performance review is vital to retaining top talent, fostering loyalty, and improving your bottom line.

    End-of-year performance reviews are an important touchpoint for employers and employees. It’s important to understand how this process benefits your company and the best practices for conducting it. Continue reading to learn more about the benefits of end-of-year performance reviews and how to run them effectively.

    Introducing Performance Reviews

    An end-of-year employee performance review is an evaluation of an employee’s performance throughout the year. While the metrics for a successful year depend on the individual, the purpose of these reviews is to help the employee and employer discuss topics ranging from job performance, training, areas for improvement, and career development. These reviews are also great times for employees to discuss compensation, potential promotions or raises, and to strategize for the upcoming year.

    Benefits of an end-of-year performance review

    Performance reviews provide a variety of benefits to the entire company. They can:

    • Build a workplace culture that prioritizes employee growth
    • Clarify employee expectations and objectives
    • Foster greater communication across management levels
    • Improve employee engagement and productivity
    • Provide personalized guidance on career development
    • Clarify job expectations
    • Improve morale

    Best Practices for Conducting Performance Reviews

    Prepare thoroughly

    To effectively conduct a performance review, preparation is essential. Gather data from the past year; this data can include peer feedback, the employee’s previous goals, past performance reviews, and self-evaluations. Then, based on that data, develop important talking points for the meeting and make notes on the most important points to discuss. It’s also key to schedule time at the end of the meeting for employee questions and concerns.

    Prioritize open communication

    During the review, encourage your employees to share their perspectives and the challenges they’ve faced this year. Hearing their point of view can strengthen your relationship and allow you to gain a stronger understanding of their strengths, weaknesses, and future goals.

    Set goals

    One of the main objectives of conducting end-of-year performance reviews is to track an employee’s professional progress from the beginning to the end of the year. But an equally important objective of these reviews is to plan and set employee goals for the next year. Setting KPIs and goals for the following year acts as a benchmark for progress and professional development.

    While professional goals differ from employee to employee, they should be specific, actionable, and measurable. By working with your employees on their goals, you can set a precedent for what they should focus on during the next year and help them build a plan for how they are going to achieve them.

    Maintain regular check-ins

    End-of-year performance reviews are a common process throughout businesses, but you shouldn’t wait until the end of the year to check in with your workforce. By scheduling consistent reviews and check-ins, you foster a culture focused on open communication, employee development, and trust. Employees are also more likely to reach their goals by checking in with their employers and adjusting their benchmarks or KPIs as they see fit.

    Employee Management Assistance

    Performance reviews are about growth, communication, and organizational alignment. When approached thoughtfully, they strengthen relationships, enhance productivity, and create a thriving workplace culture. Employees are the cornerstone of a strong and successful company, and by checking in with them, your business is one step closer to overall development and growth.

    While you may not be an expert in performance reviews, Group Management Services (GMS) can help. With our knowledgeable Human Resources (HR) team, we consult business owners on best practices for employee growth and management initiatives. We can assist with writing employee handbooks, recruitment, employee training, and more. From performance reviews and HR audits to unemployment, GMS can help your business and employees thrive. Learn more about our HR services here!

  • A new year brings the promise of fresh starts, new beginnings, and change. In 2026, there will be numerous updates to laws and regulations that California business owners need to be aware of. These changes will impact paid sick leave, labor laws, garnishments, discrimination, and more.

    California business owners need to stay informed about these changing regulations to understand how they will affect their employees and business operations. Being aware of these upcoming legal changes ensures that your business remains compliant, safe, and employee-focused.

    California Law Changes and Updates

    While the list below doesn’t cover all new or updated laws and regulations, the following are essential for business owners to understand because they involve changes to employee labor laws, employer procedures, and compliance.

    California Assembly Bill (AB) 288

    Signed into law in September of this year, California AB 288 extends greater protection to employees if the National Labor Relations Board (NLRB) doesn’t act on an unfair labor practice case. An unfair labor practice is defined as any employer action that violates the rights of employees under federal labor law. Common unfair labor practices include threatening employees with job loss if they join a union, excluding employees from meetings, discrimination, and more.

    If the NLRB doesn’t act on a case in six months, employees can petition the Public Employment Relations Board (PERB) to step in. PERB has the authority to manage union elections, investigate complaints, and enforce labor laws. Employers who break the rules can face fines of up to $1,000 per violation.

    California AB 406

    California Assembly Bill 406 significantly broadens employee leave protections for victims of crime and legal obligations related to a crime. Although enacted in October of 2025, this law is still relatively new and important for California employers to understand. Employees may use paid sick leave for jury duty or to testify as a witness under subpoena.

    Beginning January 1st, 2026, the law establishes that employers provide unpaid leave for employees or their family members to attend judicial proceedings connected to certain crimes, including hearings on victim rights or sentencing. Covered crimes include violent and serious felonies, such as domestic violence, stalking, felony theft, embezzlement, and more. Employers are required to educate and notify their employees on their rights regarding AB 406.

    California AB 692

    Under this new law, California employers cannot include contract terms that require employees to pay penalties or reimburse costs incurred by the employer if the employee leaves the company, or if the employment ends before a specified time period. These contracts are commonly referred to as “pay or stay” contracts, and these are becoming increasingly frowned upon across all industries. Assembly Bill 692, with very few exceptions, says employers will not be able to recover these funds if they paid for the employees training, for a retention bonus, or other employment-related expenses.

    For best practice, employers should review current employment contracts to ensure compliance with this new law. Carefully review your current policies and retention strategies to ensure they focus on employee health and wellness. This can be one way to retain your top talent, instead of relying on these contract clauses to keep your team and talent at your company.

    California SB 261

    California’s SB261 expands the authority of the Division of Labor Standards Enforcement concerning wage claims. A wage claim is a legal process that allows an employee to recover wages they believe their employer has illegally withheld. Common reasons for filing a wage claim include employee misclassification, unpaid overtime, and potential violations of minimum wage laws. This law requires that employers who fail to pay wage judgments within 180 days of the appeal period will face penalties of up to three times the outstanding amount.

    Employers should prioritize prompt payments in all business areas, not only for wages or claims. This practice will help ensure you do not incur unnecessary costs and will safeguard your reputation as a compliant, employee-oriented company.

    California SB 294

    Beginning in February 2026, California will require employers to provide annual written notices of labor rights to both current and new employees. These notices must include information about immigration inspections, union rights, workers’ compensation benefits, and other relevant topics. Additionally, employers will need to give existing employees the chance to provide an emergency contact in the event of an accident or workplace injury.

    Employers should send out company-wide written notices before or on February 1st, 2026. They should also make a note to contact their employees and ask them to name an emergency contact. This should be done by March 30th, 2026.

    California Compliance with Group Management Services

    Staying on top of state labor laws can be a challenge for California business owners. New or updated regulations are constantly signed into law, making it difficult for businesses to be compliant and act on new standards in a timely manner. Many businesses could benefit by partnering with a third-party company like Group Management Services (GMS) to ensure their compliance with local and state laws.

    GMS’ team of human resources (HR) experts helps you stay on top of local and state laws and compliance requirements. They can help you provide necessary documentation, develop a communication plan to share law changes, and consult on best practices to ensure compliance and safety.

    Learn how to stay compliant and discover how you can benefit from GMS’ services here!

  • In every industry, prioritizing worker health and safety should be a top concern for business owners. Although investing in safety measures can be costly, the impact of a worker’s injury or illness can be far more damaging to your business in the long run. For instance, the costs associated with workers’ compensation claims, reduced productivity, and damage to your reputation can quickly accumulate, negatively impacting your business’s success and bottom line for years to come.

    The Importance of Employee Safety

    In 2024, U.S. employers reported roughly 1.5 million  work-related injury and illness cases. About  90%  of these cases were injuries, with construction, manufacturing, and transportation as the top industries for injuries to occur.

    These statistics serve as a reminder that managing the risks associated with operating your business goes beyond simply filing paperwork, writing policies, or providing hard hats. It requires a commitment to prevention and focus on follow-through. Employers have a responsibility to provide a safe and healthy workplace for their employees. One effective way to ensure that your work environment is secure and compliant is by conducting a safety audit.

    The World of Safety Audits

    Safety audits are a proven method to ensure that small businesses have the right programs and policies in place to reduce accidents, injuries, and overall risk. A safety audit is a systematic review of workplace processes, equipment, and practices to ensure they meet safety standards and regulatory requirements. Conducting an audit is not just about identifying hazards; it’s about creating proactive and effective solutions.

    Benefits of conducting a safety audit

    Conducting a safety audit is beneficial for a variety of reasons:

    • Ensures regulatory compliance
    • Reduces the risk of workers’ compensation claims and payments
    • Develops and enforces a workplace culture focused on health and safety
    • Boosts employee morale and trust
    • Improves preparedness for emergencies and accidents

    The Process of Conducting a Safety Audit

    Preparation

    To conduct an effective safety audit, start by clearly defining your objectives, whether it’s ensuring compliance, improving safety culture, or reducing incident rates. Gather all relevant documentation, including information on current safety policies, training records, past incident reports, and maintenance logs.

    Next, prepare a detailed checklist of areas to inspect, focusing on high-risk zones such as machinery or chemical handling stations. Include checking on potential hazards like fire risks, electrical issues, and the proper use of protective equipment. This proactive approach ensures that no area is overlooked and helps identify risks before they lead to accidents.

    Conducting an audit

    When inspecting the workplace, start with a thorough walkthrough of the facility to observe daily operations and identify hazards such as blocked exits, faulty equipment, or improper use of personal protective equipment (PPE). Pay close attention to high-risk areas and check that machines are functioning properly, meet safety codes, and display the required signage.

    In addition to physical checks, interview employees to gain insight into operational safety practices and challenges. Encourage honest feedback to uncover gaps in current procedures. Finally, evaluate compliance by comparing your findings against the Occupational Safety and Health Administration (OSHA) standards or other applicable regulations, noting any gaps and prioritizing implementing effective solutions. This approach ensures that both operational and managerial practices are aligned with safety requirements.

    Reporting

    After completing the audit, compile all findings into a clear report and assess the severity of each hazard. Prioritize the most critical risks first, as these pose the greatest threat to employee safety and operational continuity. Once the top hazards are identified, brainstorm practical solutions. These may include providing targeted training on specific safety procedures, purchasing new protective equipment such as flame-resistant gloves or hard hats, installing proper signage near high-voltage areas, adding fire extinguishers, or implementing lockout/tagout systems for machinery.

    Sharing the report with management is essential to identifying the next steps and creating a detailed action plan that outlines responsibilities, timelines, and resources needed to implement the proposed solutions effectively. This structured approach transforms audit results into actionable improvements that enhance workplace safety.

    A Safety Partner

    At Group Management Services (GMS), we understand that creating a safe and compliant workplace isn’t just about meeting regulations; it’s about protecting your people and your business. By making them part of your operational routine, you protect your people, your reputation, and your bottom line. Our team helps companies implement proactive safety measures, conduct thorough audits, and develop customized solutions that reduce risk and improve employee well-being. By partnering with GMS, you gain expert guidance and resources to build a culture of safety that minimizes costly incidents and supports long-term success.

  • As the cost of living and health care rates increase, so does the need for financial support and wellness among employees. Across all industries, the workforce is demanding better benefits and perks, specifically those that focus on lowering premiums, offering stipends, and providing cost savings. The lack of financial support, combined with the skyrocketing everyday costs, is causing a rising wave of stress and uncertainty among the population, leaving individuals searching for a viable solution.

    As an employer, it’s important to provide resources and tools that promote your employees’ health and wellness, both in and out of the workplace. While there are many ways to support your employees during this time of economic uncertainty, selecting the most impactful solution can be challenging. Continue reading to learn how you can support your employees’ financial well-being.

    Financial Well-Being

    Financial wellness refers to the ability to comfortably meet your current financial obligations and expenses. In other words, it means having financial freedom to live your life to the fullest. Although financial wellness may look different for each individual, it offers similar benefits for everyone. Achieving financial wellness can lead to various positive outcomes, including:

    • Improved mental and physical health
      • Financial concerns and uncertainty can cause stress, depression, hypertension, and sleeplessness. With greater financial stability, people often have lower anxiety, leading to more energy and mental clarity.
    • Flexibility and confidence
      • Financially stable individuals have more flexibility and confidence in their purchasing choices.
    • Long-term stability
      • With access to greater funds, individuals can invest in their long-term health and financial future. They can invest more money in their retirement, focusing on long-term care and longevity.

    When an employee is financially stable, they contribute more to your company, offering you a myriad of benefits, including:

    • Greater engagement and productivity
      • When employees are financially secure, they can concentrate more on their work and perform their responsibilities with greater care and intention, reducing mistakes and improving overall efficiency.
    • Increased retention
      • If an employer offers a great salary and financial wellness programs, they are showcasing their loyalty and dedication to their employees’ well-being. The more you invest in your workforce, the more likely they will stay.
    • Stronger company culture
      • When employees are financially secure and receive support from their employer, they tend to be more committed to their jobs and demonstrate greater loyalty to their company. When an employer prioritizes employee safety and well-being, it fosters a stronger sense of trust.

    Ways to Improve Employee Financial Wellness

    As stated previously, employee financial wellness is incredibly important for your workforce and your company. Prioritizing financial wellness improves productivity, efficiency, loyalty, and morale. But what policies should you implement to promote financial stability?

    Provide a retirement plan

    While there are a variety of retirement plans employers can offer, each one provides a resource for future financial planning. Whether you match an employee’s contribution or just offer the plan, you’re granting employees access to a retirement plan and leading them one step closer to long-term stability.

    View the table below to see the 2025 and 2026 contribution limits set by the Internal Revenue Service.

    Plan Type 2025 Limit 2026 Limit
    401(k), 403(b), 457, TSP $23,500 $24,500
    IRA $7,000 $7,500
    Catch-up (Age 50+) $7,500 $8,000
    IRA Catch-up (Age 50+) $1,000 $1,100

    Offer financial education

    In order for someone to be financially stable, they must understand what it means and how to achieve it. Conduct workshops, host webinars, or hold meetings centered around debt management, retirement planning, budgeting, and more to help your workforce gain a deeper understanding of financial best practices.

    Offer earned wage access (EWA)

    Earned wage access (EWA) allows employees to access a portion of their earned wages before their payday. Employees usually use this program to help pay for immediate expenses like credit card bills or rent. An EWA program reduces stress, increases productivity, and promotes financial stability among the workforce.

    Offer a group health care plan

    Help your employees battle rising health care and prescription drug costs by offering a group health plan. With a group plan, you can leverage group buying power, providing access to benefits that smaller companies usually cannot afford. Group health plans expand benefit plan options and reduce premiums.

    The Key to Financial Wellness: Group Management Services

    Achieving financial stability is a daunting task as an individual, but as a business owner managing multiple people, it can seem impossible. But with a professional partner like Group Management Services (GMS), achieving financial stability and providing support is possible.

    With GMS’ Master Health Plan, we can offer customizable group health coverage plans with affordable rates, lower premiums, and a variety of supplemental insurance options. This can save you an average of 24% on employee premiums and 15% on family plans.

    GMS’ team of experts can also develop training and presentations for your team on financial best practices, budgeting, and more. GMS can help you support your employees’ financial health through our supplemental insurance offerings, 401(k) plans, and beyond.

    Contact us to learn more about how GMS can support the financial wellness of your workforce!