Starting July 1st, 2023, private employers with 25 or more employees will be required to embrace the cutting-edge E-Verify system. This online tool empowers employers to swiftly verify an employee’s eligibility for employment within three business days from their start date. Currently, all private employers in Florida must utilize either E-Verify or Form I-9 to verify the eligibility of new hires, while public employers are already required to use E-Verify.
Understanding E-Verify
E-Verify is an internet-based system that confirms employment eligibility by comparing information an employer enters from an employee’s Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and Social Security Administration. It’s the only online service that electronically confirms an employee’s information against millions of government records and provides results within as little as three to five seconds.
Key Considerations For Florida Employers
For employers subject to the E-Verify requirement, it’s essential that you’re aware of your responsibilities. On the initial unemployment insurance (UI) tax return of each calendar year, these employers must certify their compliance with state law when making UI contributions or reimbursing the state’s UI system. Complying with this obligation showcases an employer’s commitment to adhering to the stipulated regulations and demonstrates their dedication to maintaining a robust employment verification system.
In addition, effective July 1st, 2024, the Florida Department of Economic Opportunity (DEO) will play a major role in ensuring E-Verify compliance. If the DEO determines an employer has failed to utilize the E-Verify system as mandated, notification will be issued to the employer, providing them with a 30-day grace period to rectify the situation. In cases where an employer is found to have neglected E-Verify obligations three times within 24 months, the DEO must impose a fine of $1,000 per day until the employer demonstrates proof of compliance. These measures underscore the significance of upholding the E-Verify requirement and reinforce the importance of timely adherence.
GMS Is Here To Help
For small business owners in Florida, implementing changes related to employment eligibility can be a daunting task. However, partnering with a professional employer organization (PEO) like GMS can guide you throughout this transition. Integrating the E-Verify system into existing HR processes can be challenging. However, our HR experts have the experience to incorporate E-Verify into the onboarding and hiring procedures seamlessly. We help with the system setup, employee training, and the integration of E-Verify with existing HR software, ensuring a smooth transition for small business owners. Ultimately, we ensure small business owners are well-informed and equipped to make informed decisions. Contact us today to learn more.