• Got Problems? Who Doesn’t?

    An EAP is a great resource for employees to seek help with personal concerns. From anxiety and emotional distress to financial difficulties and relationship concerns, an EAP is here to help. The cost of an EAP for employers is minimal however; the benefits to both the employer and employees can be life changing.

     

    Here at GMS we have contracted with Zeller & Associates to provide this service not only clients of GMS, but to GMS employees as well. Rodd Zeller and his staff bring over 50 years of experience in the industry and remain a well respected resource utilized by many companies offering EAP’s to their employees.

    Why Should You Offer an EAP?

    1. 100% confidential 
    2. Help manage employees who are having personal issues that may lead to performance issues. 
    3. Reduce time off work for a disability or emotional issues that can worsen. Some companies have experienced up to a 67% decrease in unplanned absences and tardiness.  
    4. A study by the National Institutes of Mental Health reports that 66% of all terminations are personal-problem related. EAPs help you retain employees!
    5. A great way to compliment the drug free safety program. 
    6. Super quick scheduling times!

    What are some advantages for employees?

    Free of charge to employees and their family members.

    1. Again, 100% confidential
    2. Easy access to an already established network of hand picked, qualified, and licensed clinicians.
    3. No diagnosis on their medical record or medical history.
    4. The knowledge and comfort this resource is available when needed.

    Who uses EAPs?

    A lot of companies use EAPs. Here’s a case study from General Motors (GM):

    • 40% decrease in lost time
    • 60% decrease in sickness and accident benefit
    • 50% decline in filed grievances
    • These savings resulted in $ 3.7 million savings in annual health care costs

    It can be difficult to fully quantify the value of an EAP to both employers and employees.  An EAP has the potential to not only create a healthier and more productive workplace, but to also provide life-long benefit to your employees.  Contact GMS today for more information and to enroll! 

  • Well, that’s a relief.  The employer mandate for 100+ employee companies has been pushed back to 2015 and 50+ employee companies to 2016. No worries until then, right?

    Unless you’re the guy who keeps kicking the can down the road hoping that something changes, you’re wrong. There’s a pretty good business book written by Rick Page called Hope is not a Strategy. I’m amazed at how many savvy business owners seem to think that it can be.

    The simple truth of the matter is that the Affordable Care Act has changed everything you know or have ever known about health insurance. In fact, it’s completely changed the game. If you think you’ve protected yourself by getting grandfathered in, you’re just going to trip over that same can later.

    You do, however, have options.  Larger companies have been self-insuring their healthcare plans for years and in the process been able to grab ahold of costs that were going up even back before today’s expected increases.  Small companies didn’t have that same luxury.  Until now……

    GMS has a solution for small companies that want to:

    1. Have the predictability of a level monthly cost like a traditional health plan, but with increased savings opportunities.
    2. Avoid any potential pitfalls that Community Rating through the ACA may create.
    3. Get access to claims data to help them control costs.
    4. Have more say in the network of providers their employees can use.
    5. Customize their healthcare plans to better serve their employees.

    If you’ve ever thought about any of these and think that it could positively impact the benefits package you provide your employees while significantly lowering costs, you need to speak with someone at GMS.  

    Think about it. If your workers’ comp premiums were raised without  you knowing why, would you tolerate it?  Unlike workers’ comp, you have a say in who you want your health insurance through. Why should they be held to a different standard than your workers’ comp insurance provider?

  • According to a recent article in Bloomberg’s Business News, HR departments are going to become increasingly busy over the next 12 to 18 months.  Why?  Because of a recent memorandum that was issued by the White House to the Department of Labor to “modernize and streamline overtime regulations and make more workers eligible under federal law.”

    At the base of this memo is the administration’s desire to transform employees exempt from overtime hours (salaried employees mostly) into non-exempt employees.  This will have enormous financial repercussions on businesses everywhere.  If a salaried manager is working 50-60 hours/week and suddenly becomes a non-exempt employee, one of two things will have to happen.  The employer will have to either cut that employee’s hours to save money (making him/her less productive) or will have to swallow the increased costs associated with more overtime.  A third option would be to hire additional help, potentially adding additional employee-related costs.

    Unlike the initial rules for the Affordable Care Act, there is no exemption based on a company’s size.  This could create extra pressure on small businesses.  Not only would there be the cost of additional overtime, but there would also be the additional costs associated with the auditing employers will have to undertake to make sure they’re compliant with the new regulations.

    Of course, larger employers already have many of the mechanisms in place to take on this added regulatory burden.  What about small businesses?  Where can they go for help?  

    You guessed it. GMS. Give us a call at 330-659-0100 or contact us online to learn more.

     

  • Ahhhh—feel the ocean breeze blowing through your hair, your toes digging into the sand, and the cool drink in your hand. Your computer is nowhere in sight. That’s right, you’re on vacation!

    As an employee, taking time off is important. It keeps you focused, gives you a break and lets you spend some quality time with your family or friends. As a company, administering a paid time off (PTO) policy is also important, and much less relaxing than taking the time off. 

    With traditional PTO and sick time plans, your company is trying define and limit the liability of paying an employee for time they didn’t work. Sounds simple. 

    But how do you keep track of it all? Without a streamlined system it can be easy to miscalculate PTO for your employees. Miscalculations mean lost money for your company. According to a 2010 survey by Kronos conducted with Mercer, poorly planned absences cost U.S. organizations over 8% of their payroll each year.

    What can your business do to effectively manage PTO?

    Maybe you’ve seen that some companies offer unlimited vacation days, or an “open” vacation policy. This may be an option for some companies, but it requires a high level of trust and accountability between employees and managers, and would still require planning for coverage of the absent employee. It also brings into question state requirements about reimbursement for unused PTO if an employee were to leave a company. This clearly isn’t a solution for everyone. 

    A better option is to look to a professional employer organization (PEO) to outsource human resource (HR) functions, including management of PTO. 

    Online HR Portal Available 24/7 

    If you’re nervous that outsourcing HR functions like PTO means you have less control over your business, you’re not alone. In reality, though, the opposite is true. GMS actually gives you stronger control. 

    How? We store all the information that you and your employees need so you can have a centralized place to measure, track and review critical HR information 24 hours a day, including, but not limited to:

    • Time off requests
    • Performance reviews
    • Job descriptions
    • Employee handbooks
    • Company communication
    Talk with GMS to learn more. Once we’ve had the chance to talk, we’re pretty sure the only question you’ll have is what you can do with time you used to spend keeping track of your employees’ PTO.
     
    We suggest taking a vacation—you deserve it.
  • What would you say if a prospective employer offered you perks like free catered meals, free fitness classes, tuition reimbursement, unlimited vacation days, and– for the expectant parents out there– four months of paid parental leave? 

    You might be tempted to rip the contract out of his or her hand and sign it on the spot—right?

    Well, we didn’t make those up. Practical benefits like these are real, and some are being implemented at companies that constantly rank at the top of employee satisfaction lists.

    So what does this mean for you as an employer? 

    In order to attract and retain the best employees, you should offer competitive compensation, medical benefits, and 401K options that are consistent with your industry and location. Prospective employees will take these more practical benefits into consideration.  

    We know most companies won’t be able to afford perks like the big tech giants in California, but here are four ways you could make life a little easier and more enjoyable for your employees. 

    Four Affordable Perks for your Small Business to Attract & Maintain the Best Employees

    1. Flexible work schedules

    More and more, work and life seem to be connected outside of the working environment. Establish guidelines that allow employees to work from home or in the evening if they have something to go to, like a parent teacher conference. 

    Or, consider flexible work hours. If getting to work earlier and leaving earlier makes sense for the family schedule, commuting, or other reasons and doesn’t conflict with business operations, then maybe this is something for you to consider. 

    Showing flexibility and empathy for employees by allowing flexible schedule will help build a stronger bond, making your company more attractive as a potential employer. It also helps promote a healthy work-life balance, and help make employees’ lives a little easier knowing they have this flexibility. Who wouldn’t want to work for a company that is trying to make life a little easier? 

    2. Pet-Friendly Workspace

    This one is not for everyone. But if it fits with your company, try allowing pets on specific days (maybe once a month, or once a year to start) to make employees feel more comfortable. Take Your Dog to Work Day is a national event and they talk about building codes, liability issues, and employees’ allergies or phobias to consider before adopting this perk. 

    There are many other articles about how to make a workplace pet friendly and tips on creating a dog-friendly workplace.

    Boss need convincing? Share these three benefits of pets in the workplace from PetMD

    Pets in the workspace:

    1. Help reduce stress
    2. Encourage longer work hours
    3. Increase camaraderie

    3. Free snacks

    While most companies won’t be able to cater every meal like some of the big tech giants, providing coffee & tea, healthy snacks to share, and maybe breakfast every once in a while will help boost morale and keep your employees focused. 

    4. Lunch-time yoga & Running groups 

    Investing in employee preventative health efforts could help lower healthcare premiums down the road. Depending on your workspace, you could look into hiring in a lunch-time yoga instructor, or massage therapist to help reduce employee stress levels. Or, for the more active employee, look into hosting a running group, training for a charity race, or getting your company involved in a sports league. These activities get people active and also encourage team building outside the workplace. 
     
    Practical benefits like these can help give you the edge when a prospective employee compares job offers in a similar market, and they show you care about the well-being of your employees. 
     
    What other affordable perks would attract new employees? Let us know what you think in the comments below. 
  • Imagine you’re the CEO of a company with 49 employees. You’re currently covered through a fully insured health plan, but are considering switching to a self-insured group plan due to the potential premium increases resulting from the Affordable Care Act.  

    All of the companies you know with self-funded plans are larger companies (250+employees), so you aren’t sure if this is the right solution for you. You’re also concerned that since you would pay self-insurance claims directly, your company could be liable for a major claim if an employee has a serious health issue. 

    What do you think – what would you do in this situation? Before you make a decision, consider the following key points. 

    What happens when you have a major claim on a self-insured policy?

    The answer depends on the stop-loss insurance coverage.

    How Stop-Loss Protects you From Major Unforeseen Claims 

    • Stop-loss insurance protects you from higher-than expected claim totals. If your group’s claim amount exceeds the self-funded limit, the stop-loss insurance provider will  pays the difference.

    How Third Party Administrators (TPAs) Can Help

    • Reduce administrative tasks – TPAs administer the health plan by processing the claims, issuing ID cards,  and dealing with customer questions
    • Offer stop-loss with self-funded plans

    Benefits of TPA Self-Funded Health Plans with GMS 

    Creative, custom-tailored solutions for your employees 

    • Only pay for what you need – pay a specific amount into a claims fund each month
    • Stop-loss insurance included – you won’t have unexpected expenses in the event of a major claim 
    • One bill – streamline billing makes payments easy
    Ok, so go back to the beginning and imagine you are that business owner again. 
     
    Would you feel more comfortable making a decision with this information on TPAs and self-funded plans? Hopefully you’ll see that this option is not just for large companies—that this could be a time and money saving option for your company, too. 
     
    If you’re interested in learning more about how GMS can help save your real company time and money with TPA services, let us know. We’re always here!


  • Good businesses need good employees, and good employees look for good opportunities. A competitive benefits package plays a major part in attracting quality talent to your company, as well as retaining current workers. 

    Employee benefit administration can be a time-consuming and costly endeavor for a small- to mid-size company, especially one that wants to offer a complex benefits package. Instead of just accepting the hassle as a necessity, you should consider the possibility of teaming up with a Professional Employer Organization (PEO) like Group Management Services (GMS) to benefit your benefits.

    Employee benefits administration is yet another service provided by a PEO.

    Many Parts, One Partner

    A good benefits package in a pretty complex affair. Some elements of a package may include:

    • Health insurance

    • 401k retirement plans

    • Profit sharing

    • Supplemental insurance plans

    • Benefit administration

    • Group life

    • COBRA

    • Disability

    • Dental

    • Vision

    That’s a lot of information to have to focus on and administer out to your employees. Fortunately, a PEO has trained professionals that can manage your business’ benefits package.

    This also leaves you with one point of contact for your benefits package needs, instead of needing to deal with multiple providers when you have questions.

    Saving Time and Money

    Another advantage of partnering with a PEO is that it allows you more time to focus on your business. While you handle your area of expertise, GMS’ experts can streamline your employee benefits administration. In fact, we help out so many employers and their employees that we have greater buying power through economy of scale.

    The Right Fit

    A good benefits package can help you attract and retain talented employees. If you’re looking to save some time and money on employee benefits administration, contact us today to see if a PEO is the right fit for you and your company.

  • Chronic diseases are a serious concern for employees. Issues like hypertension, depression, and other maladies can lead to employees needing sick days to recover or being less productive while at work.

    We’ve already discussed how proper health education can help your employees. Here are some ways that a workplace wellness program can get your employees started on healthy habits.

    Image of an employee with a healthy lunch. Workplace wellness programs can help start healthy workplace habits.

    Working Out at the Office

    According to the Centers for Disease Control, roughly a quarter of workers are considered obese. Instituting healthy practices at work can help your employees developing good habits such as a regular workout routine and a healthy diet.

    While some people push off plans to go to the gym after work, on-site fitness programs can provide employees with the means to get into an exercise routine. By having a convenient location and available time for exercise, workers are incentivized to finally commit to working out.

    Stopping Unhealthy Habits

    A workplace wellness program is about more than just exercise and healthy eating. One component of a good program involves providing help for people looking to break habits like smoking. Quitting something addictive can take some support, and a workplace wellness program can provide some assistance for employees looking to kick certain habits to the curb.

    Another bad habit is eating junk food at work. If your company has a vending machine, swapping out healthier options can allow workers to snack without as many consequences. Healthy food at lunch-and-learns can also provide some education along with a side of nutrition.

    Wellness Programs for Healthy Workers

    GMS has experts that can help you institute a workplace wellness program to help your employees improve their health. Contact us today to start the process today.

  • Sick days happen, but a regularly unhealthy group of workers can be bad for business. Healthy, happy employees can lead to a more productive workplace. A workplace wellness program provides workers with information on healthy activities and initiatives to help foster healthier lifestyles. Here’s what your employees can learn.

    Workplace wellness program education can help your employees live a healthier lifestyle.

    Workplace Wellness Educational Opportunities

    Sometimes a little knowledge can make a big difference. A workplace wellness program helps your employees set aside time to learn more about what they can do to improve their health. Educational opportunities include:

    • One-on-one communication with a wellness coordinator
    • Voluntary lunch-and-learns, classes, and informational meetings
    • A monthly newsletter

    Supporting and teaching healthy behaviors shows employees that their company cares. By having employees become invested in health education, they can better their personal lives and help create a happier, more productive workplace.

    Assessing Your Health

    With a workplace wellness program, you learn about more than just health tips; you learn about the state of your own health.

    A wellness program involves a number of health screenings and scans that can assess your current level of health. In addition to measuring height and weight, these tests can assess other important information, including:

    • Blood pressure
    • Glucose level
    • Total Cholesterol
    • HDL, LDL, and Triglyceride upon request
    • Body fat percentage

    Even if you already knew the results before the tests, it’s never a bad idea to get a reaffirmation of where your health is at. There’s always the chance that one of your levels has changed since you were last tested and that’s important information to know. Everyone only gets one body, so it’s good to know what condition it’s in so that you can keep it in shape.

    Working with a Wellness Program

    Workplace Wellness programs are designed with the wellbeing of employees in mind. If you want to help your employees live a healthier lifestyle, contact GMS today about how we can help you institute a workplace wellness program for your business.

  • Paid time-off policies allow employees to miss time without causing as many problems for your business. With a good PTO policy in place, your company can allow for the occasional illness or prepare for vacation requests without having to worry.

    Setting up a paid time off policy to track days off.

    Set Some Ground Rules for  Paid Time Off (PTO)

    When creating a PTO policy, it’s important to set up a few rules so that employees are clear on what it means to use a PTO day and how many they have total. A policy should also include an accrual table with how many PTO days employees can get based on how long they have been with the company.

    One potential obstacle for a PTO policy is the fear of having too many employees use their days at the same time. Your policy can manage these requests by:

    •  Placing a cap on the number of days that employees may request during a vacation leave

    •  Regulating the number of employees from a department that may be out at any given time to avoid an empty department

    •  Requiring employees to provide enough notice prior to taking  PTO

    Have a Tracking System in Place

    No, this doesn’t suggest tracking where employees go to see if they’re actually sick. Your PTO policy will need to keep track of days taken off by each employee. It’s important to make sure that your policy isn’t so complicated that it makes tracking a pain.  If you have the right payroll and HR system in place, the tracking of PTO days should be easy and the employees should be able to access their PTO days at the “click” of a button.

    If you need help setting up a PTO policy that can accurately track days off, Group Management Services can help. Our experts can work with you to design a policy that works best for your business. We then help you automate your system to streamline tracking and save you the stress. Contact us today to talk to our experts about how GMS can benefit your business in 2016 and beyond.